ONA12 Job Fair Recruiter FAQ

How do I register for a recruiting table at the Career Summit & Job Fair, Thursday, Sept. 20, 2012?

Register for a table here.

Registration is $250 per company/title/station/publication for one table, which includes admission for two recruiters. A table also earns each attending recruiter $49 off each registration for the two-day conference (Friday and Saturday, Sept. 21-22).

Please note that if you are sending more than two recruiters, a second table must be reserved.

How do I register for the two-day conference, Sept. 21-22?

Register for an ONA12 General Pass here. A table earns each attending recruiter $49 off each registration.

What is the program schedule?

The Career Summit & Job Fair will be held Thursday, Sept. 20. The Job Fair begins at 10 a.m. and will run through 4 p.m. Registration for both the Career Summit and Job Fair opens at 8 a.m.

What time will the tables be available?

Job Fair tables will be ready for your set-up at 4 p.m. on Wednesday, Sept. 19.

What is the tear-down time?

Tear-down is Thursday, Sept. 20, at 6 p.m., but you’re welcome to begin before that.

Where will the Career Summit & Job Fair be located?

The Job Fair will be located in Grand Ballroom B. The Career Summit will be held in Grand Ballroom C, directly next door.

When will tables be assigned? Is there a layout of the Job Fair area?

Here are the current assignments, along with a layout of the Job Fair.

When will tables be assigned?

Table assignments will be posted Sept. 4.

What is provided at the Job Fair tables?

One 6′ × 30″ draped table
Two chairs
Waste basket
Wireless connection

There will be wireless service in the recruiter area. If you are interested in a hard- wired connection, contact the Hyatt’s AV company, AVT Event Technologies at (415) 330-6215.

What are the ship-to procedures, address and charges?

The Hyatt Regency San Francisco provides services for receiving, handling, and delivering materials to visiting guests. Should you wish to ship materials directly to the Hotel, please review and complete the Exhibitor Request Form and send to the hotel directly.

Reminder: Packages should arrive no earlier than Monday Sept. 17, 2012. The hotel will not accept shipments that arrive prior to that date. Any boxes delivered prior to this date are subject to storage fees of $30 per item.

The hotel does not accept Exhibit Hall freight or COD shipments.

If you have chosen to pay for inserts into the ONA conference bag, and are shipping packages to the hotel, plan on 1,400 pieces, and please use this address format to make sure your package is delivered promptly:

Hyatt Regency San Francisco
Attn: Jane McDonnell
Event Date/Group Name
ONA12 BAG INSERTS
5 Embarcadero Center
San Francisco, CA 941111
#XX of XX boxes

The hotel shipping carrier is UPS and FedEx.

Shipping out instructions will be provided onsite at your tables. Note the Hotel will pickup boxes from your tables once they are ready to be shipped.

Deadline: Materials for the conference bags must arrive at the hotel by close of business on Tuesday, Sept. 20. Bags will be stuffed early Wednesday morning.

How do I order show services and storage?

The Hyatt Regency San Francisco does not offer special items such as brochure racks, book displays or furniture. Please look for nearby outside event specialists.

Where will boxes and crates be stored during the conference?

You can store shipping materials under exhibit tables; excess can be stored in the Hotel Shipping Storeroom but be advised that space is very limited and on a first-come, first-served basis.

How do I order a computer or computer screens if I need extras?

Contact the Hyatt Regency San Francisco’s AV company, AVT Event Technologies, at (415) 330-6215.

Will there be electricity in the exhibit area?

Yes. To order electrical power or extra power cords for your exhibit, fill out the Exhibitor Request Form and fax it to the number on the form.

How do I get listed on the Attending Recruiters page on the ONA12 website?

After registering for the recruiter table, email your logo and a 60-word description of your organization to ONA12jobfair@journalists.org.

Any print-quality image format for the logo will work, though .EPS is preferred.

The sooner your materials are submitted, the more exposure your company will receive and the better attendance will be.

Can I purchase an advertisement in the program?

The deadline for program ads has passed. The names of all recruiting organizations that ordered tables by Aug. 15 will be listed in alphabetical order in the Job Fair section of the conference program.